You wrote: "I don't like this situation but I am dealing with it. What is a bigger issue for me is the liability issue in being left alone in the building. Fridays there are custodians somewhere on campus cleaning who I am to contact if needed. On Saturdays, there is no other adult on campus. I am no OK with this, especially since there is an admin at every sporting event with their walkie talkies on hand. So I am wanting to know what the norm is. A former board member expressed surprise that I was left alone"This is certainly NOT an acceptable situation, both from a moral support standpoint and a safety and security standpoint. If you are looking for some reinforcement for the need to have trained staff in the building, NFPA 101 Life Safety Code , Chapter 13 - Existing Assembly Occupancies, Article 13.7.6 Trained Crowd Managers might give you some leverage. There needs to be a minimum of 1 Trained crowd manager per 250 persons.Although not called-out specifically, IMHO, there needs to be at least one TCM backstage and one TCM in the house / lobby areas, as there are largely separate operations.
Crowd Manager training is available from numerous web sites and from the International Association of Venue Managers (IAVM.org).Another concern is that many theatres are arranged on a campus to be isolated from the rest of the building after-hours by means of locking doors or gates, however, the Fire Code requires that the Fire Alarm Control Panel (FACP) must be accessible when the building is occupied. The FACP is frequently in the main office, which is unoccupied and locked during evening and weekend events. There may be and auxiliary FACP in the Box Office or backstage, but you need to know where it is, have keys to it, and know how it works. Similarly, AEDs and First Aid stations should be available in the auditorium wing of the building and not locked-up in a Nurse's office. Note that I used the plural form of AED and First Aid Station -- you need one of each in both the lobby and backstage. In the event of a cardiac or First Aid emergency no one has time to make the round-trip run to the other end of the building!Also, read-over the attached white paper on liability exposure in theatres.